Overview

The Events Manager must possess outstanding organizational and communication skills and be diligently proactive in order to effectively support Hillsdale College’s K-12 Education Office in the office’s total event programming. Candidate must have an unambiguous understanding of the mission of Hillsdale College and its philosophy. This position demands high functioning independent administrative, logistical, and clerical practices and a clear sense of business protocol. Duties include: organization and support of office operations with administrative expertise in a professional environment; preparation and management of administrative and logistical details of K-12 special events; serving as the operations focal point during special events; other duties as assigned.

Qualifications

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Education and Experience

This position requires a high school diploma (Bachelor’s degree preferred) and a minimum of two years’ administrative or event planning experience; or an equivalent combination of education and experience sufficient to demonstrate the ability to perform the job.          

Required Knowledge, Skills and Abilities

1. Knowledge of office procedures and computer skills
2. Possess excellent oral and written communication skills and ability to understand and follow oral and written instructions and to express ideas effectively
3. Knowledge of program planning and data collection
4. Keep calm and remain personable under pressure
5. Possess sound judgment and maturity
6. Ability to work in a fast-paced environment with deadline pressures
7. Possess excellent organizational skills
8. Accurately proof-read material
9. Familiarity with Qualtrics, Cvent, and/or Microsoft Office a plus

Personal Characteristics

The K-12 Education Office interacts with College staff, visitors, and donors.  A neat appearance and a pleasant relationship that is supportive of the College mission are essential.  This relationship needs to be supportive and professional while maintaining confidentiality as needed.

Code of Commitment

Be a good representative of Hillsdale College to promote the liberal arts, the College’s original Articles of Association and operating principles stated in the Staff Code of Commitment. The Mission Statement should be considered in all aspects of the position.  The teaching of Christian faith shall remain a conspicuous aim of the College.  

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Responsibilities

1. Review paper and electronic correspondence, and route for action.
2. Plan the K-12 event program including all facets of event planning. Including but not limited to: catering, venue, invitations, registration process, speakers, payment, survey, materials, set-up/strike, and communications.
3. Coordinate event efforts with appropriate internal campus offices and external contractors
4. Serving as a key operations focal point during special events.
5. Effectively integrating K-12 activities with campus-wide events and inter-department evolutions.
6. Maintaining a strict level of confidentiality, as appropriate.
7. Working closely with curriculum and instructional and operations staff to ensure smooth collaboration.
8. Manage complex calendars, travel arrangements and expense reporting.
9. Assisting in after-hour activities on occasion and off-site travel, as needed.